Participation Process

For Faculty Members

STEP 1: Review the open Faculty Mobility Outbound call for applications.
STEP 2: Discuss your proposed short-term mobility stay with your supervisor to obtain their approval.
STEP 3: Complete the necessary arrangements with the host institution, university, or partner organization to confirm the feasibility of the international mobility stay.
STEP 4: Gather all required approvals specified in the Participation Guide.
STEP 5: Submit your application through the designated online platform (available via MiTEC) and upload all required supporting documents.
STEP 6: Contact your Faculty Mobility Outbound Representative for guidance and support regarding the program requirements and application process.
STEP 7: Complete your application file in the online platform and notify your assigned representative, who will verify that all requirements have been met before forwarding your application to the Evaluation Committee.
STEP 8: Wait for the Committee's decision.

STEP 9: Begin the request for your Faculty Mobility Outbound leave authorization (Annex B).
STEP 10: Notify your HR Generalist to formalize the required leave documentation (Annex C, Annex D, and Annex E).
STEP 11: Coordinate with your supervisor to arrange your teaching workload so that you can complete the international mobility stay.
STEP 12: Receive the corresponding institutional support and organize your travel and stay. You may refer to the Faculty Mobility Outbound Traveler´s Guide for additional information

Step 13

Upon completion of the mobility stay, submit the Final Activity Report through the designated online platform for the final evaluation by the Faculty Mobility Outbound Committee and to formally close the process.

You can find the Final Report template here.

Exceptions

Any situation not covered in this guide will be reviewed and resolved by representatives from the Vice Presidency of Faculty, the Vice Presidency of Internationalization, and the Faculty Mobility Committee.

If you need to request an exception, be sure to include:

The Exception Request Form (Annex F).
Approval from both the Regional Dean and the National Dean of your School.

The completed Annex F must be submitted to:

desarrollofacultad@servicios.itesm.mx

How Applications Are Reviewed

Applications undergo an institutional review process involving the National Schools, the Faculty Mobility Representative, the Evaluation Committee, the Associate Deans, and the corresponding Vice Presidencies.

Conducts the initial review of the application and approves (or declines) its submission to the Evaluation Committee.

Supports the applicant throughout the process and reviews the application file.

Reviews and evaluates applications according to the program requirements and selection criteria.

Ratifies the Committee's recommendation.

Validates the program requirements and officially registers the approved project.

The Vice Presidency of Internationalization and the Vice Presidency of Faculty each appoint a representative who, working jointly, coordinate the initiative across the institution, oversee the implementation of the process, and verify compliance with the eligibility requirements for approved faculty members and projects.

The National Schools conduct the initial review of applications and determine whether they should be forwarded to the National Committee. Schools may also establish additional selection criteria beyond those described in this guide, provided these are communicated to faculty members in a timely manner.

The funding decisions issued by the Evaluation Committee must be ratified by the Associate Dean of Faculty of the corresponding School and subsequently submitted to the Vice Presidency representatives for final validation of the requirements and official institutional registration of each approved project.